BRISTOLWOOD HOMEOWNERS’ ASSOCIATION ANNUAL MEETING NOTICE
September 4, 2009
Dear Homeowners,
The Annual Meeting for the BRISTOLWOOD Homeowners Association is scheduled to take place on:
Date: Monday, October 5, 2009
Time: 7:00 p.m.
Location: Clubhouse
The purpose of this meeting is to elect two (2) members to serve on the Board of Directors of the BRISTOLWOOD Homeowners Association for a term of two years.
It is very important that you attend this meeting, either in person or by proxy (the proxy also constitutes attendance at the meeting), since a quorum of 51% of the members is required to hold this meeting. Please fill out and return the enclosed proxy no later than 5:00 p.m. on Friday, October 2, 2009. If you send in a proxy and find you can attend, your proxy will be returned to you at the meeting.
If you cannot attend the meeting, you may give authorization to another member, person or the Board to vote on your behalf, by completing the enclosed “proxy” and giving your proxy and “Instructions to Proxy Holders” to that person. Your proxy holder must be present at the annual meeting to cast your votes.
Nominations may be made from the floor. The candidates receiving the highest number of votes shall be deemed elected. If you return your ballot by mail, your ballot cannot be returned to you at any time. If you return your ballot by mail and there is a nomination made from the floor, you will not be able to vote for that nominee. If a unit is owned by more than one person, only one ballot or proxy may be cast for that unit. “Cumulative Voting” will apply, which means that you may cast all of your votes for one person or divide the votes among the candidates. More than two votes will void the ballot.
*Important: effective July 1, 2006, there are new Election and Voting Procedures (California Civil Code 1363.03.) Please find the following election documents enclosed:
• Official Voting Instructions
• Homeowner Proxy
• Instructions to Proxy Holders
• Official Ballot
• Official Ballot Envelope (1st Envelope)
• Second Envelope
Thank you for your interest in the BRISTOLWOOD Homeowners Association. We look forward to seeing you at the meeting!
Sincerely,
Jessica McKenzie
CID Manager
YOUR VOICE AND VOTE COUNT
